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One price for your whole team. Not per person, not per AI call.

Free for one person. Solo covers up to 3 people, Team up to 10, Pro up to 30. No AI credits: your AI’s calls are never billed.

  • Free

    $0

     

    $0

     

    Get your customers out of chat threads.

    Start free

    No card. No time limit.

    • Works in Claude, Cursor, VS Code, Claude Code, Gemini CLI and Windsurf. ChatGPT on Business, Enterprise or Edu plans.2
    • Your AI’s calls are never billed
    • 1 person. AI apps and API keys don’t count.
    • 5,000 contacts, companies and deals4
    • Invoices, quotes, files and memory included
    • 30 days of history and undo1
    • 1 GB of files, up to 25 MB each
    • CSV import and export, any time5

  • Solo

    $12 a month

    or $120 a year

    $120 a year

    $10 a month billed yearly

    For an owner-run business, with up to two helpers.

    Choose Solo

    Founding price: $96 a year ($8 a month)3

    • Up to 3 people, one price
    • 10,000 records
    • 10 GB of files, up to 100 MB each
    • A year of history and undo1
    • 25 custom fields and 5 pipelines

  • Team

    Best for 4–10 people

    $30 a month

    or $300 a year

    $300 a year

    $25 a month billed yearly

    For a team sharing one customer memory.

    Choose Team

    Founding price: $240 a year ($20 a month)3

    • Up to 10 people, one price
    • 50,000 records
    • 50 GB of files, up to 250 MB each
    • Two years of history and undo1
    • 100 custom fields and 10 pipelines

  • Pro

    $90 a month

    or $900 a year

    $900 a year

    $75 a month billed yearly

    For 11 to 30 people, lots of files, or three years of undo.

    Choose Pro

    Founding price: $720 a year ($60 a month)3

    • Up to 30 people, one price
    • 250,000 records
    • 250 GB of files, up to 500 MB each
    • Three years of history and undo1
    • 300 custom fields and 50 pipelines

    At 11 people, Pro works out to about $7 a person a month, billed yearly.

    More than 30 people? Contact us

Founding price for early customers: 20% off yearly billing for two years.3

One price for the whole team. People means everyone who can sign in, including pending invitations. AI apps, API keys and AI agents never count. Your AI’s calls are never billed. Every feature we offer today is on every plan. Prices in US$ and don’t include VAT, GST or sales tax where it applies.

How much does Zyflow cost?

Zyflow has four plans, each with one price for the whole business. Free is $0 for 1 person. Solo is $12 a month, or $120 a year, for up to 3 people. Team is $30 a month, or $300 a year, for up to 10. Pro is $90 a month, or $900 a year, for up to 30. Prices in US$.

Zyflow is a CRM without per-user pricing. Your business pays one price, with no fee for each person or each AI call. Zyflow is a lightweight small-business CRM your AI app keeps up to date (Claude, Cursor, ChatGPT Business, any MCP app), and every AI change is labeled.

What you need on the AI side

Zyflow works with any AI app that supports MCP, the standard way AI apps connect to tools. Every Zyflow plan, Free included, connects the same apps. Whether your AI can write to Zyflow depends on your AI app’s own plan:

Claude on any plan. ChatGPT on Business, Enterprise or Edu plans in developer mode.2 Claude Code, Cursor, VS Code, Gemini CLI, Windsurf and any MCP app.

For setup steps and what each app can see, read Claude CRM or ChatGPT CRM.

Which AI plans work?

Compare every plan

Plans differ in capacity, and everything marked “Included” is on all four. Records are contacts, companies and deals.4

Every Zyflow plan, every limit
Row Free Solo Team Pro
Price
Monthly $0 $12 $30 $90
Yearly $0 $120 $300 $900
Founding price, yearly only3 n/a $96 $240 $720
People 1 Up to 3 Up to 10 Up to 30
AI apps, API keys and AI agents Never count as people Never count Never count Never count
Your AI
Claude, Claude Code, Cursor, VS Code, Gemini CLI, Windsurf and any MCP app; ChatGPT on Business, Enterprise or Edu2 Included Included Included Included
AI and API calls Never billed Never billed Never billed Never billed
32 MCP tools, 5 prompts and 3 resources Included Included Included Included
Read-only access through read-only API keys Included Included Included Included
Every AI change labeled with the app, with an Undo1 Included Included Included Included
Notes for your AI (your standing instructions for every app) Included Included Included Included
Customers
Records (contacts, companies and deals) 5,000 10,000 50,000 250,000
Custom fields per record type 5 25 100 300
Pipelines 2 5 10 50
Money owed and collection reminders Included Included Included Included
Today and the 8am email Included Included Included Included
Files and documents
Storage, trash included 1 GB 10 GB 50 GB 250 GB
Largest file 25 MB 100 MB 250 MB 500 MB
Invoices, quotes and letters as PDFs Included Included Included Included
Custom and AI-made templates (up to 200) Included Included Included Included
History and safety
History shown and undoable1 30 days 1 year 2 years 3 years
Trash (restore deleted items) 30 days 30 days 30 days 30 days
Data and API
REST API keys 3 10 50 200
CSV import (up to 50,000 rows a file) Included Included Included Included
Export: six CSVs, or JSON with history and file links5 Included Included Included Included
Team
Roles: owner, admin and member Included Included Included Included

See storage by plan

No per-user pricing

A CRM without per-user pricing charges one price for the business, or for a band of team sizes, with no fee as each person joins. Adding a teammate doesn’t raise the bill until you pass the band. Zyflow works this way: one price for the whole team, and your AI’s calls are never billed.

Per-seat CRMs look cheap when it’s just you. The bill goes up the day a second or third person needs the customer list: an assistant, a partner, a bookkeeper. Software that costs more every time you add a person quietly discourages you from growing.

Zyflow prints the band beside every price: 1 person on Free, up to 3 on Solo, up to 10 on Team and up to 30 on Pro. Inside a band, adding a person costs nothing extra. Some people call this flat-rate pricing, though every plan still has a people limit.

Want a CRM with no cap on people at all? Read CRMs with unlimited users vs flat-price CRMs.

A frosted glass price card that reads One price for the whole team, $30 a month, up to 10 people, above a row of ten small glass avatars

No AI credits. Your AI’s calls are never billed.

The CRM runs no AI. The AI you already pay for does the work.

Pay for your AI once.

Your AI app’s calls to Zyflow, through MCP or the REST API, are never billed on any plan, and there are no AI credits to buy. You keep paying for Claude, ChatGPT or another AI app as you do today, and that app’s own usage limits still apply. Short burst limits stop runaway scripts.

Why it costs less: Zyflow runs no AI, so it has no AI costs to pass on and nothing to meter.

No hidden costs: no onboarding fee, no seat minimum, no AI credits and no overage charges. Free has no time limit.

How other CRMs charge for their own AI

Several of the CRMs we checked sell their own AI in credits or sessions, on top of the per-seat price. If you already pay for Claude or ChatGPT, that’s paying for AI twice. List prices, checked Oct 2, 2026:6

  • HubSpot: credits, with 500, 3,000 or 5,000 included a month depending on the plan, then $0.01 each. Unused credits don’t roll over.
  • Attio: seat credits plus workspace credits, with extra credit packs on top.
  • Close: 500 to 2,000 AI credits per user.
  • Freshsales: the Freddy AI Agent costs $49 per 100 sessions.

Not every CRM bills AI this way. Pipedrive includes its Nova AI on the Lite plan, and Pipedrive, Attio and Twenty don’t bill your own AI’s MCP calls through their credits. Where they differ from Zyflow is the pricing model: those CRMs charge per seat, while Zyflow charges one price for the team and leaves the AI to the app you chose.

A frosted glass gauge resting at zero over a pill that reads AI calls: never billed

Every feature we offer today is on every plan

Zyflow’s plans differ in how much they hold: people, records, file space and history. Every feature we offer today, from invoices to undo, is on Free and on every paid plan, so your AI can do the same things whichever plan you’re on.

  • Every AI app that supports MCP, with setup guides for Claude, ChatGPT,2 Claude Code, Cursor, VS Code, Gemini CLI and Windsurf
  • All 32 MCP tools, 5 prompts and 3 resources
  • Invoices, quotes and letters as PDFs: a CRM with invoicing, where your AI makes the document in one sentence and Zyflow does the math
  • A files drive your AI can search and tidy
  • Memory: the facts you or your AI save about each customer, read by every AI app you connect
  • Follow-ups, money owed and collection reminders, so you can see who’s waiting and who owes you
  • The morning list on Today, and the 8am email
  • A label and an Undo on every AI change1
  • The web app, the REST API with named API keys, CSV import, export5 and the 30-day trash

See all features

Which plan is right for you?

Pick by how many people need to sign in, because AI apps never count.

  1. Free

    It’s just you, trying Zyflow with your own AI

  2. Solo

    You run the business, maybe with an assistant, a partner or a bookkeeper

    See the CRM for solopreneurs, or how consultants use it.

  3. Team

    Between 4 and 10 people work with customers

  4. Pro

    From 11 to 30 people, lots of files, or three years of undo

  5. Not a fit yet

    More than 30 people, or you need SSO or per-person permissions

    Contact us.

A free CRM with an MCP server

Zyflow’s Free plan includes its MCP server in full: 32 tools, 5 prompts and 3 resources. With those tools your AI app looks up customers, logs calls, sets follow-ups, tracks money owed and makes invoices. Free is for one person, with no card and no time limit. Claude works on every Claude plan. ChatGPT writes need a Business, Enterprise or Edu plan.2

Free holds 5,000 contacts, companies and deals4 and 1 GB of files. Connecting is one link and a sign-in, and you never paste a password into your AI app.

HubSpot’s free CRM, for 2 users, also has an MCP server (checked Oct 2, 2026).6 On Zyflow Free, one person gets invoices and quotes, a files drive, and a label and an Undo on every AI change, all in the same record as the customer.1

On ChatGPT Plus or Free? Read using Zyflow with ChatGPT for what works today.

Read the MCP server overview

What a team pays elsewhere

For 10 people on annual billing, the entry plans we checked on October 2, 2026 cost from $70 (Bigin) to $350 (Attio Plus) a month. Zyflow Team covers up to 10 people for $25 a month billed yearly, or $30 billed monthly.6

Comparing affordable CRMs for a small team? These are the monthly costs at six team sizes.

Monthly CRM cost by team size, annual billing, US$ (list prices checked Oct 2, 2026)
CRM and plan 1 person 3 people 4 people 5 people 10 people 30 people
Zyflow, billed yearly $0 Free or $10 Solo $10 Solo $25 Team $25 Team $25 Team $75 Pro
HubSpot Starter, from $7 a seat billed yearly for new customers, $20 billed monthly (Free covers 2 users) $0 $21 $28 $35 $70 $210
Attio: Free to 3 seats, Plus $35 a seat, Pro $79 a seat $0 $0 $140 $175 $350 $2,370 (Pro)
Zoho CRM Standard, $14 a user (Free covers 3 users) $0 $0 $56 $70 $140 $420
Bigin Express, $7 a user (Free covers 1 user and 500 records) $0 $21 $28 $35 $70 $210
Twenty Pro, $9 a user $9 $27 $36 $45 $90 $270
Pipedrive Lite, $14 a seat $14 $42 $56 $70 $140 $420
Less Annoying CRM, $15 a user $15 $45 $60 $75 $150 $450
folk Standard, $24 a member $24 $72 $96 $120 $240 $720

We check every competitor fact against the vendor’s own page and date it. Where a competitor does something better, we say so. Spot an error? Tell us, and we’ll fix it.

Sources

HubSpot pricing · HubSpot credits · Attio · Zoho CRM · Bigin · Twenty · Pipedrive · Less Annoying CRM · folk · Close · Freshsales · monday CRM · All checked Oct 2, 2026.

Where Zyflow costs more, and where others are free

  • At 1 person

    HubSpot, Attio, Zoho and Bigin have free plans, and so does Zyflow. Twenty Pro ($9) costs less than Solo ($10).

  • At 2 or 3 people

    HubSpot Free (2 users), Attio and Zoho (3 each) cost $0. Solo is $10 for up to 3 people, and Bigin is $21 for 3. Against the free plans, Zyflow’s case at this size is what’s included: invoices and quotes, a files drive, and undo on every AI change.1

  • From 4 to 10 people

    Team costs less than every entry plan in the table. The closest are Bigin and HubSpot Starter’s new-customer price, at $28 for 4 people and $35 for 5.

  • From 11 to 30 people

    at 11, Pro ($75) is about level with Bigin and HubSpot Starter ($77 each). From 12 to 30, Pro costs less than every plan in the table.

Start free

No card. No time limit.

Choose Team

The founding price

Start a yearly plan as an early customer and pay 20% less than the yearly price for two years.3 That’s Solo $96, Team $240 or Pro $720 a year ($8, $20 or $60 a month). Monthly billing is always at the list price.

The founding price is open to every early customer, and there’s no countdown timer.

Nothing is charged until you start a paid plan. Stay on Free as long as you like, and export your records, documents and history any time.5

Choose Team
A frosted glass medallion with a gold rim that reads Founding price, above a pill that reads 20% off for two years

What we promise, today

  • We print a promise here only once it’s true in the product or in our Terms. These are live now:
  • No card to start, and Free has no time limit.
  • Nothing is charged until you start a paid plan.
  • Export your records, documents and history any time, on every plan.5 Download any file from Files.
  • No AI credits. Your AI’s calls are never billed.
  • Every feature we offer today is on every plan.
  • How Zyflow makes money: from paid plans. No ads, no data sales, no AI upsell.

Read the export docs

Not a fit if...

Zyflow isn’t a fit yet if you need:

  • email or calendar sync, sequences, campaigns, dialers or forecasting
  • dispatch, booking or texting for trades and field service
  • a home for regulated data, such as patient records
  • property listings and showings for real-estate work
  • a WhatsApp inbox
  • card payment collection or e-signature
  • SSO, two-factor sign-in or per-person permissions
  • certifications such as SOC 2, or EU data residency
  • a native mobile app, or a language other than English
  • more than 30 people

It’s also not for you if you don’t use an AI app and don’t plan to.

Pricing questions, answered

Plans

Is there a free trial?

There’s a Free plan with no time limit and no card. Paid plans don’t have a trial yet.

What’s on the Free plan?

One person, 5,000 contacts, companies and deals, 1 GB of files, and every feature we offer today: connecting your AI apps, invoices and quotes, the files drive, memory, follow-ups, money owed, the 8am email, the REST API, import and export. History and undo cover the last 30 days.

Do you charge per person? Who counts?

No. Each plan is one price for the whole workspace: Free is 1 person, Solo up to 3, Team up to 10 and Pro up to 30. Anyone who can sign in counts, and so do pending invitations. Claude, ChatGPT, Cursor, API keys and any AI agents you connect never count, so connecting another AI app never changes your plan.

We’re 2 or 3 people. Which plan, and is it worth paying?

Solo covers up to 3 people for one price: $10 a month billed yearly, or $12 monthly. HubSpot Free covers 2 users, and Attio and Zoho are free for 3 (checked Oct 2, 2026). For that price, Solo gives all three of you one shared place: invoices and quotes, a files drive, a year of history, and a label and an Undo on every AI change.

See how undo works

What happens when I reach a limit?

Nothing is deleted or locked. The Plan page warns you at 80%. At the limit you can still read, edit, export and use your AI, but you can’t add more of whatever is full until you make room. If storage is full, a new invoice saves, but its PDF waits until there’s space. Files in the trash count toward storage, so emptying the trash frees space. Owners and admins can move to a bigger plan in Settings > Plan and usage.

Is invoicing included on Free?

Yes. Invoices, quotes and letters with PDFs are on every plan, and PDFs count toward storage. Zyflow records payments; it doesn’t collect them, and there are no card payment links.

We have more than 30 people. Can we use Zyflow?

Contact us, though Zyflow probably isn’t a fit yet: there’s no SSO, no two-factor sign-in and no per-person permissions.

Contact us

How does Free compare with HubSpot’s free CRM?

HubSpot Free covers 2 users and 1,000 contacts, plus other records, and has a read-write MCP server (checked Oct 2, 2026). Zyflow Free is 1 person and 5,000 contacts, companies and deals, with invoices, quotes, a files drive and undo on every AI change included. HubSpot Free is a fair deal for two people. For two or three people, Zyflow Solo is $10 a month billed yearly, for all of them. HubSpot Starter is $20 a seat billed monthly, or from $7 a seat billed yearly for new customers.

Compare HubSpot alternatives

AI and data

Are AI calls really never billed?

Yes. Zyflow runs no AI, so your AI app’s calls to Zyflow cost nothing extra on any plan, and there are no AI credits. Short burst limits stop runaway scripts, and your AI app’s own usage limits still apply.

Which AI apps work, and on which of their plans?

Claude works on every Claude plan; Claude Free allows one custom connector. ChatGPT writes need developer mode on a Business, Enterprise or Edu plan, in beta on the web and switched on by an admin.2 Claude Code, Cursor, VS Code, Gemini CLI and Windsurf have setup guides, and any other MCP app works with your Zyflow link. The Gemini app isn’t supported yet. Checked October 2026.

Can my teammates and their AI apps see everything?

Yes. Every member, and every member’s AI, can see and edit every customer, and there are no per-person permissions yet. An AI app never gets more than its person’s role, and it can’t touch billing, members or keys. For look-up-only access, use a read-only API key (a read-only key can still export the workspace). Zyflow doesn’t hold security certifications such as SOC 2 today.

Read the security page

Can I leave and take my data?

Yes, on every plan, any time: six CSV files, or one JSON file of the whole workspace with its change history (up to 100,000 changes) and links to every file. File contents download from Files. Deleting a workspace is immediate and permanent.

Read the export docs

Is Zyflow open source? Can I self-host?

Zyflow is a hosted service. The app isn’t open source, and self-hosting isn’t offered. The one-file local bridge, for AI apps that can only start local servers, is MIT-licensed.

Billing

Monthly or yearly?

Yearly is 10 times the monthly price, so two months are free: Solo $120, Team $300 and Pro $900 a year, against $12, $30 and $90 a month. Founding prices are yearly only.

What’s the founding offer?

Early customers who start a yearly plan pay 20% off: Solo $96, Team $240, Pro $720 a year. The price holds for 24 months from your first payment while you stay on the plan. If a plan’s limits rise in that time, you get them.

Are there setup fees, seat minimums or AI add-ons?

No. There’s no onboarding fee, no seat minimum, no AI credits and no overage charges. For comparison, HubSpot Sales Pro requires a $1,500 onboarding fee, which brings 5 seats to about $6,900 in the first year, and monday CRM has a 3-seat minimum (checked Oct 2, 2026).

How does Zyflow make money?

From paid plans. There are no ads, no data sales and no AI upsell. Zyflow runs no AI, so it has no AI costs to pass on and nothing to meter.

  1. 1 Undo works within your plan’s history window: 30 days on Free, up to 3 years on paid plans. Deleted items can be restored for 30 days on every plan. Settings changes, such as pipelines, custom fields and tag renames, are logged but can’t be undone. ↩
  2. 2 Writing to Zyflow from ChatGPT needs developer mode on a ChatGPT Business, Enterprise or Edu plan. It’s in beta, on the web, and an admin switches it on. Claude works on every plan. Checked October 2026. ↩
  3. 3 Founding price: start a yearly plan as an early customer and pay 20% less than the yearly price. The price holds for 24 months from your first payment, as long as you stay subscribed. If a plan’s limits rise during that time, you get them. Monthly billing is always at the list price. ↩
  4. 4 Records are contacts, companies and deals. Notes, calls, memories, follow-ups, files, invoices and quotes don’t count, and neither does anything in the trash. Importing contacts with a company column also creates those companies, so a sheet can use more records than it has rows. ↩
  5. 5 Export gives you six CSV files, or one JSON file with your records, documents, change history (up to 100,000 changes) and links to every file. File contents download separately from Files. ↩
  6. 6 Competitor prices are list prices in US dollars, per month on annual billing, from each vendor’s own pricing page, checked Oct 2, 2026. Prices and plans change often. ↩

Last updated Oct 3, 2026

Start free. No card, no time limit.

Free has every feature we offer today. Move to a paid plan when you need more people, records, files or history.

Start free

No card. No time limit.

Choose Team